Planning and Orchestration
We offer many event planning solutions and different packages for all planning stages! Each package is customized to fit your needs. Here are some guidelines to may help you.
'Day Of' Package - this is for the client(s) who has majority of the event planned but needs to make it all come together. This package serves as a second pair of hands for the knowledgeable and experienced event planner.
- Unlimited email and phone support throughout planning
- Venue walk-thru and reviewing of the Banquet Event Order (BEO)
- Coordination of non-church rehearsal with bridal party, families and Officiant
- Contact all service vendors for arrival times and review of contracted items
- Distribution of client approved timeline to all vendors 2-3 weeks prior to event
- Oversee your hired vendors for all set up and tear down for the entire event
- Closely work with musicians to cue first dance, cake cutting, etc.
- Set up of decor and personal items (favors, programs, menus, etc.)
- Ensure event and all personal details are executed flawlessly throughout entire day
- Distribute all final payments to vendors that still need to be paid
- Gather and secure all personal belongings and decor and place in designated location or vehicle at end of night
- Address and manage all conflicts or changes throughout event
*please contact EBRR for full package details and rates
Partial Planning - this serves well for the client(s) that has most of the event planned but needs help getting the final plans together, coming up with ideas and can tie up the loose ends. This package may be added on to the 'Day Of' package or as a standalone service.
- Initial consultation to review the overall vision, all the planning that is completed to date, a list of hired vendors, and a review of what is left to be done
- Unlimited email and phone consultations
- Vendor Referral as needed
- Contract and Pricing Negotiation
- Arrange all remaining vendor appointments and attend up to 4 meetings as needed
- Assistance and guidance for planning activities for out of town guests
- Design Assistance – advice and recommendations with all design elements, such as; linen selection, overall theme, color pallet, floral design and all other additional decorative ideas in all areas
- Venue walk-thru and reviewing of the Banquet Event Order (BEO)
- Finalization of the entire event and ensure you are set up for success!
*please contact EBRR for full package details and rates
Full Orchestration - this all inclusive planning package was created for those who want to be a part of the planning process but just don't have the time nor desire to plan their affair. They have thoughts on the style, are excited about certain components but they'd like to leave it to the professionals. From conception to completion, we will plan, design and fully orchestrate your event! The package includes (but not limited to):
- Initial consultation to review the overall vision and to complete an in-depth review of each area of your event and all the elements you'd like to include
- Unlimited email and phone consultations throughout planning, (face to face meetings as needed depending on your needs)
- Vendor recommendations and referrals
- Schedule and attend all vendor meetings
- Contract review and Pricing Negotiation
- Budget breakdown and analysis - provide you a list of all event expenses and things to expect
- Assist with gift selection for bridal party and significant guests
- Schedule room blocks, flight arrangements and guest accommodations
- Schedule transportation for bridal party and specified guests
- Deliver out of town gift baskets to hotels or other lodging
- Rehearsal and rehearsal dinner coordination
- Coordinate child care and/or child activities
- All partial planning services included
- All design services included
- All 'Day Of' services included
*please contact EBRR for full package details and rates
A La Carte - are services that can be conducted individually or grouped for smaller packages. Many people pull certain services out that complement what they have already planned but have either ran out of time or would like some extra help for the day. Here are some examples of these services:
- RSVP management and Call Service [for confirmations]
- Child Reception Activities
- Out of Town Gift Baskets
- Bathroom Guest Baskets
- Custom Ceremony Writing
- Wedding Website
- Accommodation Arrangements
- Event Emcee
- Entertainment Booking
- Monograms
- Clean Up Crews
- Memorial Remembrances
- Shower and Luncheon Design
- Bachelorette/Bachelor Party
- Post Wedding Brunch
- Engagement Party
- Creative Favor Design
- Honeymoon Planning
- Name Change Assistance
- Specialty Displays: Candy, Popcorn, Cookie, Coffee Buffets
- Wine Tasting, Golf Outings and other arranged guest weekend activities
- Much More!
